Contact information – such as name, address, phone number, email address.
Emergency contact number and person.
Background information as part of the initial assessment.
At our initial consultation appointment I will record your name, address, emergency contact number and G.P. details. These will be kept securely so that only I may access them.
To contact you with regard to making and re-secheduling appointments.
To have a record of some aspects of our work together.
I will store your personal data for as long as may be required by law, or as required under any contract. If there is no legal requirement, I will retain information about you only for so long as is necessary for the purposes for which it was collected – our work together.
If you want to exercise your data subject rights or if you have any other questions concerning this Data Privacy Statement, please submit your request to me directly.
Your contact details alone will be shared in exceptional circumstances with a colleague in the event that I am incapacitated so that they can contact you to explain the situation. The details of this arrangement are set out in my professional will.
Your contact details will be used solely to contact you. Other personal data such as your name, address and/or date of birth will be used to verify your identify if there is a need to contact your G.P. or a request for access to personal data from yourself or your representative or legitimate legal instrument such as a court order. Your contact details will not be used for any other purposes.
This personal information will be held for a period of three years after the cessation of our therapeutic relationship, except where there is a mutually agreed decision to retain it for longer or where I believe that it is in my best professional interests to do so. We will have agreed to this.
I may make some notes of our work together under an identifying code. These notes when made will be a brief factual record of the session. The notes are held in a password-protected file in my password protected and encrypted computer to which no one else has access.
These notes will be held for a period of three years after the cessation of psychotherapy except where I agree with you to retain them for longer or where I believe that it is in my best professional interests to do so.
If we agree to communicate by text or by email, these records are kept in the phone until they are deleted. My mobile phone is a smart phone and could therefore also have your texts, and email and email address available on it. The phone is password protected and details are stored in ‘the cloud’ so they can be restored if my phone is lost or stolen as well as destroyed through remote deletion. My suggestion is that we solely use email and texting for information exchanges related to times of sessions, lateness etc and not as a place for your personal process. If we agree on something more than that, then we would need to look at encryption applications. If you would like all emails to be encrypted I recommend using Protonmail which is a free app that we would both need to use to ensure emails are encrypted. Texts can be encrypted and sent via signal. Both have android and apple application options. Let me know if you would like to do this.
If I become aware of a situation where your personal information may have accidentally or maliciously been obtained by a third party I will notify you within three days.
If you are concerned about the way that your information is being held please discuss this with me. If you are still unhappy you have the write to complain to the Information Commissioners Office.